Free strata templates · British Columbia
Strata council meeting minutes template
Minutes for a regular council meeting: the standing items a council works through, a table for every decision and how the vote went, and action items that carry a name and a date. The last page covers the council meeting rules in the Standard Bylaws.
4 pages · No email required · Edit the Word file, or fill in the PDF on screen
What’s in it
Everything you fill in is in square brackets and highlighted, so you can find each one.
- 01Who was there, regrets, observers, and quorum
- 02Standing items: finances, maintenance, correspondence, bylaw matters
- 03A decisions table — motion, mover, seconder, for, against, result — with room for six
- 04An action-item table: task, who, by when
- 05A council-only page on quorum, votes, observers and hearings
What BC law asks of it
The rules this template is built around, with the section to check. Where your corporation has amended its bylaws, its own bylaws apply.
- The result of every council vote is recorded in the minutes.Standard Bylaw 18
- The council tells owners about the minutes of every council meeting within two weeks, whether or not they have been approved.Standard Bylaw 19
- Council quorum depends on the council's size: 2 of 2–4 members, 3 of 5–6, and 4 of 7.Standard Bylaw 16
- Owners may attend council meetings as observers, but can be excluded from bylaw hearings.Standard Bylaw 17
- An owner or tenant who asks in writing for a hearing gets one within four weeks, and a written decision within a week of it.Strata Property Act s.34.1
General information, not legal advice. Read the current Strata Property Act or ask a strata lawyer before relying on a rule.
Send the minutes before the two weeks are up
ManageStrata drafts the minutes from the meeting, a council member approves them, and they go to every owner in one step. Action items carry a name and a date, and come back at the next meeting on their own. Free for stratas of up to 4 lots.
The meeting, the vote and the minutes — in one place
ManageStrata keeps a BC strata's paperwork moving: the notice, the proxies, the vote and the minutes, held to the Act's rules. Free for stratas of up to 4 lots.
No credit card required.