Free strata templates · British Columbia
Strata AGM notice and agenda template
The notice of annual general meeting, set out the way the Standard Bylaws order the business, with room for a ¾-vote resolution and a list of what to enclose. The last page is a checklist for the council: when to send it, who gets it, and what has to go with it.
3 pages · No email required · Edit the Word file, or fill in the PDF on screen
What’s in it
Everything you fill in is in square brackets and highlighted, so you can find each one.
- 01The notice: date, time, place, online attendance and the date it was sent
- 02The agenda in the Standard Bylaws' order of business, as one box you rewrite for each meeting
- 03A ¾-vote resolution, worded the way it must appear in the notice, with room for more
- 04A list of what to enclose — budget, financial statement, proxy form
- 05A council-only checklist page to delete before sending
What BC law asks of it
The rules this template is built around, with the section to check. Where your corporation has amended its bylaws, its own bylaws apply.
- Owners must get at least two weeks' written notice of a general meeting — four weeks if a winding-up resolution is on the agenda.Strata Property Act s.45
- Notice that is mailed, emailed or left in a mail slot counts as received four days after it is sent, so send it three weeks ahead to be safe.s.61
- The notice describes what will be voted on and sets out the full wording of any ¾, 80% or unanimous resolution.s.45
- An AGM notice must include the proposed budget and the financial statement.s.45
- The AGM must be held no later than two months after the end of the fiscal year.s.40
- Any strata corporation may hold the meeting online or hybrid without a bylaw; the notice says how to join.s.49
General information, not legal advice. Read the current Strata Property Act or ask a strata lawyer before relying on a rule.
Next year, skip the template
ManageStrata works out your notice date, sends the notice to every owner, counts proxies towards quorum and runs the vote. The minutes are drafted for you, and a council member approves them. Free for stratas of up to 4 lots.
The meeting, the vote and the minutes — in one place
ManageStrata keeps a BC strata's paperwork moving: the notice, the proxies, the vote and the minutes, held to the Act's rules. Free for stratas of up to 4 lots.
No credit card required.