Free strata templates · British Columbia
Strata AGM minutes template
Minutes for the annual general meeting, following the same agenda as the notice, with a place for the mover, the seconder and the count on every motion. The last page says what the minutes have to record and what to leave out.
4 pages · No email required · Edit the Word file, or fill in the PDF on screen
What’s in it
Everything you fill in is in square brackets and highlighted, so you can find each one.
- 01Attendance: lots represented in person and by proxy, and the quorum sum
- 02Every item of the Standard Bylaws' order of business, each under its own heading
- 03Every section's heading and text rewritable, with a motion and vote count where one is taken
- 04The budget, a ¾-vote resolution and the council election
- 05A council-only page on what minutes must record and how long to keep them
What BC law asks of it
The rules this template is built around, with the section to check. Where your corporation has amended its bylaws, its own bylaws apply.
- A strata corporation keeps minutes of its general meetings, including the results of every vote.Strata Property Act s.35
- If an eligible voter asks for a precise count, the minutes record the number of votes for and against.Standard Bylaw 27
- Quorum is eligible voters holding one-third of the votes, present in person or by proxy, unless the bylaws say otherwise.s.48
- Owners must be told their new strata fee within two weeks of the budget being approved.s.106
- Minutes are kept for at least six years.Strata Property Regulation s.4.1
- An owner who asks for a copy of the minutes must get it within two weeks.s.36
General information, not legal advice. Read the current Strata Property Act or ask a strata lawyer before relying on a rule.
Minutes that write themselves
Run the meeting in ManageStrata and the attendance, quorum and every vote count are recorded as they happen. The minutes are drafted from them, and a council member reviews and approves them before they go to owners. Free for stratas of up to 4 lots.
The meeting, the vote and the minutes — in one place
ManageStrata keeps a BC strata's paperwork moving: the notice, the proxies, the vote and the minutes, held to the Act's rules. Free for stratas of up to 4 lots.
No credit card required.