Units and lots
Maintaining the lot register — identifiers, entitlements, parking and lockers — and what changes when a lot sells, splits or is entered twice.
The lot register underpins billing, voting, levies and statutory forms. Getting it into shape is covered in add your units and lots; this page is about living with it.
Units & lots.
What the register holds
| Field | Used by |
|---|---|
| Identifier | Invoices, ballots, work orders, forms — everything |
| Type | Filtering and reporting |
| Floor | Sorting; useful for maintenance |
| Unit entitlement | Fee splits and levy allocation — not votes |
| Parking stalls | Form B, work orders |
| Lockers | Form B |
| Owner | Attached from the roster |
Unit entitlement
The one field worth double-checking
Unit entitlement is the share of the corporation each lot owns, taken from your registered strata plan. In BC it decides exactly two things: how strata fees are split (s.99), and how a special levy is allocated (s.108).
It does not decide what a vote is worth. That is one strata lot, one vote (s.53), and no bylaw can change it — the only exception is a Schedule of Voting Rights filed with a plan that includes non-residential lots.
When entitlement is wrong, every bill and every levy is wrong in proportion, and nobody notices until an owner does the arithmetic.
Check it against the strata plan's schedule of unit entitlement, not against memory or a spreadsheet of unknown provenance. If your entitlements are meant to sum to a round total, confirm they do.
Ongoing changes
A lot sells
Update the owner on the roster. The lot, its ledger and its whole history stay put — in most jurisdictions the obligation runs with the lot, not the person.
Generate a Form F for the completion date
It certifies what's owed on the lot. The conveyancer will ask for it. Strata forms →
Make sure every payment is recorded first
Issuing a certificate and then finding an unrecorded payment is an awkward conversation. Owner ledgers →
Update the roster on completion
New owner in, old owner's role changed or removed. Invite the new owner so they can reach their account.
Check the parking and locker record
Stalls and lockers frequently change hands with a sale, and the register is the only place that fact gets captured.
Lots combined or split
Rare, and it changes entitlements across the corporation. Edit the affected lots, then re-check any open levy allocated on the old figures.
A duplicate
Remove it before it's billed. If charges already exist against it, cancel the invoices with a reason rather than deleting anything — the register can lose a row, but the ledger can't lose its history.
A lot with no owner
Perfectly valid. It shows No owner recorded and is still billed by Charge all units. Developer-held and estate lots sit like this regularly.
Parking and lockers
Recorded against the lot, and they matter more than they look:
- Form B asks about them. A buyer and their lawyer will rely on the answer.
- Work orders reference them. "Leak in P-14" is only actionable if you know whose stall that is.
- Disputes about them are common. A written record beats twenty years of custom.
Where stalls are separately titled rather than assigned, they may be lots in their own right. Follow your strata plan.
Keeping it clean
Once a year, ideally just after the AGM:
- Does the lot count match reality?
- Do the entitlements still sum correctly?
- Does every lot have the right owner attached?
- Are parking and locker assignments current?
Twenty minutes, and it prevents the class of error that only surfaces during a sale.
Where the register shows up
Fees are each lot's entitlement share of the adopted budget — so a missing entitlement bills the wrong amount.
Special leviesBy unit entitlement on a 3/4 vote; any other basis needs unanimity.
VotingOne strata lot, one vote. Entitlement does not weight votes.
Form B and Form FFilled from the register and the lot's ledger.
Still stuck? Open Support in the top bar of the app, ask the Assistant, or contact us.