Assets and reserve study
Record your depreciation report, seed a component registry from it, and turn the whole thing into a projection that tells you whether the reserve is enough.
Assets & reserve study is where a depreciation report stops being a PDF and starts being a plan.
The page does three things: records the study, holds the component registry, and produces the reserve projection.
Recording the study
Assets & reserve studyRecord its details.
Enter the report date (the date of the report, not today), the provider, and upload the PDF.
Doing this clears the compliance item, sets the next deadline on the correct cycle, and makes the report searchable in your document library. See depreciation report.
The component registry
A component is a physical thing that will eventually need replacing, with a cost and a date. Roof, elevator, boiler, parkade membrane, windows, balcony railings, corridor carpet, intercom.
For each one you track:
| Field | Why |
|---|---|
| Name | What it is |
| Replacement cost | Current dollars — update it as prices move |
| Expected life | How long it lasts when new |
| Next due | When it's expected to need doing |
| Last replaced | So remaining life is real, not theoretical |
Seeding from the report
Assets & reserve studyBuild the component list turns the study's inventory into tracked components in one go.
Seed it — don't type it
A registry built from memory will have five components in it and will produce a projection that looks wonderfully healthy. A registry seeded from the report has everything the professional found, including the things nobody on council knew about.
Keeping it current
- When work is done, update last replaced and next due. A roof replaced this year should stop appearing as due.
- Link expenses to components when you record them. That's what connects the plan to reality.
- Revisit costs annually. Construction costs in Canada have moved sharply; a 2019 replacement cost is not a 2026 replacement cost.
- Add what the report missed. Studies work to a scope. If you know about something, add it.
The reserve projection
Assets & reserve studyReserve (CRF) projection.
It compares what your components will need against what you're contributing and what you hold, and answers the only question that matters: does the reserve stay solvent, or does it go through the floor in year seven?
Annual need
$96,400
Current contribution
$61,200
What to do with a shortfall is covered in contingency reserve fund — raise the contribution, re-time the work, raise a levy, or borrow.
A projection is a model
It assumes today's costs, today's estimates, and today's contribution. Real buildings surprise people. Use it to see the shape of the problem and to compare options — not as a promise about 2041.
Using it at a meeting
This page is the most persuasive thing a council has when asking owners for money. A special levy presented alongside the projection reads as an unavoidable consequence of the numbers. The same levy presented on its own reads as a request, and gets treated like one.
Owners can see the corporation's compliance status, including whether the depreciation report is current. Publishing the projection alongside it — in the AGM package or as an announcement — is worth doing.
If you have no report yet
You can still build a registry by hand. It's better than nothing and much worse than a professional study: it will miss things, and the things it misses are the expensive ones.
If you're in BC with five or more lots, you're required to have a report by July 1, 2026 anyway. Start there. See depreciation report.
A yearly rhythm
| When | Do |
|---|---|
| With the budget | Review the projection; set next year's contribution against it |
| When work completes | Update last replaced and next due; link the expense |
| Annually | Refresh replacement costs |
| Every 3–5 years | New study, per your province; record it and re-seed |
Still stuck? Open Support in the top bar of the app, ask the Assistant, or contact us.