Tracked duties
The recurring obligations beyond the big statutory reports — fire and elevator inspections, financial statements, budget approval, minutes and bylaw filing.
Statutory reports are the headline. Most of what actually lapses in a strata corporation is smaller and more repetitive: an inspection nobody booked, a set of minutes never circulated, a bylaw amendment never filed.
Tracked duties put those on the same calendar as everything else.
The duties you can track
| Duty | Typically | Why it matters |
|---|---|---|
| Fire inspection | Annually | Life safety, and your insurer will ask |
| Elevator inspection | Per the regulator's cycle | Legally required where you have one |
| Financial statements | Annually, before the AGM | Owners are entitled to them |
| Annual budget approval | Annually, at the AGM | If owners reject it, you keep collecting last year's fees and must hold an SGM within 30 days on a new budget |
| Council minutes | After each meeting | Owners are entitled to them; they're also your evidence |
| Bylaw filing | On each amendment | An unfiled bylaw amendment may be unenforceable |
Turning them on
Go to Compliance calendar and enable the duties that apply to your building, with the cycle and next due date for each. A building with no elevator doesn't track elevator inspections.
Track what your bylaws demand, not just the Act
If your bylaws require something the legislation doesn't — a mid-year financial review, a quarterly council meeting, an annual envelope inspection — track it. The calendar's job is to be a complete list of what your corporation owes, and a legally-minimal list won't stop you breaching your own bylaws.
Logging one as done
Compliance calendar → open the duty → log a completed duty, with the date it was performed.
The item turns green and the next occurrence is calculated from that date. Upload the certificate or report alongside where there is one — the fire inspection certificate should live in your document library, not in a filing cabinet only the outgoing president can find.
Enter the date it happened
Not today's date. Every subsequent due date is calculated from what you enter, so logging a March inspection in June quietly moves your whole annual cycle three months later.
The two that people underestimate
Council minutes. Owners are entitled to them, and they're your corporation's memory. Two years on, "why did we approve that?" has an answer only if someone wrote it down. ManageStrata will draft them for you from the agenda and the recorded results; a human on council approves before they're distributed.
Bylaw filing. Passing a bylaw amendment at a general meeting is not the end of it — in most provinces it must be filed with the land title or registry office to take effect. Corporations enforce unfiled bylaws for years and discover the problem at the worst possible moment.
Duties and vendors
Several duties are performed by a contractor — the fire inspection, the elevator inspection. Two places to keep in step:
- Your contractor's insurance and WorkSafeBC coverage expiries are tracked under vendors, separately from the duty itself.
- If the work is recurring and the contractor is on file, raise it as a work order when it's due so there's a record of who did it and what it cost.
Reminders
Duties use the same reminder emails as everything else on the compliance calendar. Switch them on at SettingsCompliance and the council is warned 30, 14 and 7 days before each due date.
Proving it later
Insurers, buyers, lenders and — if it ever comes to it — a tribunal all ask the same question: can you show it was done?
A logged duty with a date, plus the certificate uploaded against it, is the answer. That is worth more than the calendar entry itself, and it's the reason to log duties even for things you'd never actually forget.
Still stuck? Open Support in the top bar of the app, ask the Assistant, or contact us.