The compliance calendar

The compliance calendar is the reason most councils sign up. It answers the question that keeps volunteers awake: what are we supposed to have done by now, and have we done it?

Go to Compliance calendar.

How to read it

Every obligation is a row with a colour.

Depreciation reportDue Jul 1, 2027 · rest of BCAction soon

CRF contribution planNext review Oct 2026On track

Insurance certificateLapsed May 31Expired

Annual budget approvalDue with the AGMOn track

What appears on it

The list is generated from your province's rule set and your corporation's own facts — your lot count, your fiscal year, and what you've already recorded. It typically includes:

• the reserve-fund report your province requires — in BC, the depreciation report;
• reserve fund contribution planning;
• the annual insurance review and certificate;
• in BC, the electrical planning report;
• the tracked duties you've switched on — fire inspection, elevator inspection, financial statements, budget approval, council minutes, bylaw filing.

Obligations that don't apply don't appear. A four-lot BC corporation won't be asked for a depreciation report, because the requirement starts at five lots.

Clearing an item

You clear a compliance item by recording the underlying thing, not by ticking a box. That is what keeps the calendar honest.

1. Open the item

   Click through from the calendar for the detail — the rule behind it, the dates, and what recording it requires.

2. Record the report or the event

   A depreciation report, an electrical safety report, an insurance renewal, or a completed duty. Enter the date, and upload the document where there is one.

3. Watch it recalculate

   The item turns green and the next deadline is calculated from the date you entered. A BC depreciation report recorded today sets the next one five years out.

Reminder emails

Switch these on at SettingsCompliance. Once on, the council is emailed 30, 14 and 7 days before each deadline.

This is the highest-value setting in the product. Councils turn over, secretaries change, and the calendar only helps if someone looks at it — the emails make sure someone does.

What owners see

Owners get a read-only view of the corporation's key deadlines and the status of the depreciation report. They can't record anything. This is deliberate: reserve health is exactly what an owner should be able to check before voting on a levy or selling their unit.

When the calendar and reality disagree

The calendar encodes the statutory floor for your province. Two situations put it out of step with your building:

Your bylaws are stricter. If your bylaws demand an annual review where the Act says three years, follow your bylaws. Add it as a tracked duty so the calendar reflects your actual obligation.

Your situation is unusual. Phased developments, mixed-use corporations, sections, and buildings mid-litigation can all have obligations the general rule set doesn't model. Use the calendar as a floor, not a ceiling, and check with your lawyer.